The purpose of marking a User as an “Alien User” is to allow a user from outside their Primary Office to add time to Projects within another Office.
When marking a user as an Alien User you can select a Role from the list of Roles determined by your office. By selecting a Role for a user you are:
- Allowing them to bill / add time to the Project
- Assigning them a Rate for financial purposes
1. Got to the ‘Manage Team’ modal
There are two ways to get to the Manage Team: modal.
On the ‘Project Team’ widget on the Project Summary page, click the ‘Manage’ button.
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Or, on the ‘Project Team’ tab click the ‘Team Actions‘ dropdown and click ‘Manage user’.
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2. Mark an individual User as ‘Alien’
Click the ‘person’ icon against a user to mark the user as an ‘Alien User’.
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3. Select a role for an individual User who has no default role
Click the pencil to select a role for users who have no default Role assigned to them.
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4. Mark an entire User Group as Alien
Click the “group of people” icon next to an invited user group name to mark that group As alien.
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Only users with an assigned Default Role will be marked as Alien when marking a user group or user as alien.
- Please read the article how to set an Alien User default role
For users in that group who do not have a default role aligned you will need to select a role by clicking the pencil icon and selecting a Role from the drop-down.
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Once a user is marked with a Default Role we create the Phantom Job for approval by the users Finance team.
How to identify Alien Users who do not have a role set
You can identify Users who do not have a Role set from the Project Team tab.
Alien users who have a Role set will have that role next to their “Alien User” badge.
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A user without an Alien user Role will have only the Alien User badge in a “disabled” state.
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